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Omega Intelligence Center
(OIC) is a secure web-based solution for the following
purposes:
Project Management
Project Management is the process of planning, organizing,
staffing, directing and controlling the production of
a system.
Project Management Organizational Chart
Following is a typical organizational chart for any project
(small or complex). |
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| As shown on the chart above,
the impact of any one project can affect the bottom line
of the whole organization. Thus all the members in the
project have a vested interest in the success of the tasks
they have been assigned. Most of the time tracking these
tasks can prove to be a complex task in itself. This is
where the utilization of the Omega Intelligence Center
(OIC) comes into play. OIC helps any individual in any
level of a project to accomplish tasks, report progress,
provide feedback and assist in time management all in
real-time. The Workareas in OIC serve as virtual spaces
in the web portal where users can save and view various
file formats, maintain calendars, setup contact list and
perform resource allocation and communications. |
1 |
Seamless import and export
of files
All users have option to either work with the files
and then save them on the portal or work directly
in the portal to view and upload files to the workareas. |
2 |
Integrations with MS Outlook
and MS Office suite
All users have the capability to synchronize and
update their contact list in the portal. Users also
have the capability to work on any office suite
files in the portal. |
3 |
Intelligent project scheduling,
based on task information
Management users can look at the overall view of
the progress of projects and then make decisions
on the further tasks to be performed in order to
reach deadlines, stay within budget and perform
remediation. |
4 |
Executive roll ups in the Project
Dashboard Report
Executive management can have summarized reports
generated for them to view the reports of all the
projects running under their domain and can then
make decisions based on the hard facts. |
5 |
Customized permission access
for different projects
All users have a customized permission area depending
upon the project they are working on. The initial
page gives them information about the project information,
any relevant news or update and presents the mission
of the project. OIC is a project manager’s
dashboard to assess the milestones of a project.
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Documentation Management
Document management is the process of retrieving, sharing,
tracking, revising, and distributing documents and the
information they contain. OIC brings the following Document
Management Capabilities to the table: |
1 |
Storage of files online for
easy access
OIC provides the ability to store your files online
so that users can have access to their files 24/7
anywhere around the globe. This feature can help
improve overall efficiency of team members. |
2 |
Tracking of Document Versioning
Any file that is saved on the portal is given a
version number and the user who is editing it. This
is done for auditing purposes and also to keep track
of the latest document uploaded into the portal. |
3 |
Automated Document update notifications
A user can opt to have change notification about
any files that they are trying to track. This helps
the users updated with latest development thus helping
in overall team collaboration. |
4 |
Serves as an online data repository
The workareas serve as online space for all users
further divided into a collaborative and individual
space. This space can be used to store, archive
and retrieve files at any time. |
5 |
Stakeholder feedback capabilities
The feature of OIC helps to the stakeholder to post
feedbacks of the deliverables or any other concern
to the management team in real-time through the
portal system. The feedback sessions can also be
used for project historical purposes. |
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Team Collaboration
Team collaboration is the process of a mutually beneficial
well-defined relationship entered into by two or more
organizations to achieve common goals typically involving
joint planning, shared resources, and joint resource management.
OIC Team Collaboration tools assist in delivering deliverables
and reaching deadlines. |
1 |
Team member emailing feature
OIC provides all levels of users to send out email
with the portal to any levels of the team members.
This feature can be used to inform team members
about meetings, news about the project and any other
purposes. |
2 |
Used as a collaborative tool
to exchange files
The OIC members area is used by team members to
deliver tasks to the project manager while the project
manager can upgrade the information and send it
to the stakeholders all in real time this saving
time and increasing efficiency. |
3 |
Newsletter capabilities to
inform project information
All users have the ability to view relevant information
about the projects they are currently working on.
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4 |
Easy to archive, retrieve and
cross-reference data
All users can easily view the files in the collaborative
Workarea which have been provided to stakeholder
and can be cross-referenced with all the available
documentation of the project. |
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Other Benefits
Some of the other benefits that OIC brings to the table
are as follows:
- Enterprise-level impacts of multiple projects
- Online Data Repository
- Communications tool
- Knowledge Management
- Multi-level security
- Synchronization with MS Office
- Performance Matrix
- Organizational Tool
- Newsletter capabilities
- Easy to learn (point, click and drag)
- Fully customizable to customer requirements
- User friendly Interface
- Easy to use due to its simplistic yet powerful design
- Private storage area for members
- Archiving Capabilities to store files and access
them from anywhere
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Technical Requirement
- Web Browser
- Internet Access
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